Accounting Department

OFFICE PROFILE:

Personnel:

The Office has a Municipal Accountant Designate who is tasked to man the office, 1 permanent Accounting Clerk II, 1 permanent Accounting Clerk I, 1 permanent Administrative Assistant III (Computer Operator III), 1 permanent Administrative Aid I and 1 Casual Clerk.

ROLE OF THE  DEPARTMENT :

collecting, classifying and coordinating the financial data pertaining to an enterprise, public or private. As a method of collection, accountancy attempts to make a complete record of financial transactions; as a method of classification it aims to assign accurately each financial fact to an administrative department or category to which it properly belongs; as a means of final co-ordination its object is to finally bring all the data to a single subject of account into form for a complete understanding of related details. Thus by process of original record and restatement, not only does a system of accounts give a complete history of the business as a whole but also a chronological, as well as summarized, statement of transactions pertaining to each administrative interest; and, through final summaries, exact knowledge may be brought to the attention of the administrator of every relation that is important in the management of affairs. Judged, therefore, both from its methods and from its results, accountancy has come to be a true science of financial record—a science which is fundamental to controlling judgment, both with respect to past operation, and as pertaining to provisions to be made for the future, in enterprises that are too large for the personal contact of a single head.

Vision
 Accounting is the department mandated by law to provide timely and authentic financial information to our local legislators and other stakeholders to guide them in their decision-making process for the benefit of the general public.

Mission
 We continuously strive to provide financial information and deliver accounting services with professionalism, efficiency and excellence to all our clients.

 Functional Statement:
             The accountant shall take charge of both the accounting and internal audit services of the local government unit concerned and shall:

1. Install and maintain an internal audit system in the local government unit concerned;
2. Prepare and submit financial statements to the governor or mayor, as the case may be, and to the sangguniang concerned;
3. Apprise the sangguniang and other local government officials on the financial condition and operations of the local government unit concerned;
4. Certify to the availability of the budgetary allotment of the LGU and its Barangay to which expenditures and obligations may be properly charged;
5. Review, supporting documents before preparation of vouchers to determine completeness of the requirements;
6. Prepare statements of cash advances, liquidation, salaries, allowances, reimbursements, and remittances pertaining to the local government unit;
7. Prepare statements of journal vouchers and liquidation of the same and other adjustments related thereto;
8. Post individual disbursement to the subsidiary ledger and index card;
9. Maintain individual ledgers for officials and employees of the local government unit pertaining ton payrolls and deductions;
10. Record and post to the index cards details of purchased furniture fixtures and equipment, including disposal thereof, if any;
11. Account for all issued requests for obligations and maintain and keep all records and reports related thereto;
12. Prepare journals and the analysis of obligations and maintain and keep all records and reports related thereto;
13. Exercise such other powers and perform such other duties and functions as maybe provided by law or ordinance;
14. Guide Barangay in the proper disposition of their assets;
15. Approved accountant’s advise of the Barangay.

Objectives:

To be able to appraise the Local chief Executive and other Local and National Officials regarding the financial status of the municipality as well as to efficiently ascertain that financial transactions are properly supported and recorded and to present a more reliable financial statements based on the New Government Accounting System.